We’re hiring | Finance and Administration Manager

  • Title: Finance and Administration Manager
  • Location: Menorca
  • Contract type: Permanent
  • Working hours: Part-time – 25 hours per week
  • Start date: October 2025
  • Salary: Competitive according to experience, between €1,250 and €1,450 gross per month
  • Reports to: Executive Director

 

Job summary

Menorca Preservation is seeking a highly organised and technically experienced Finance and Administration Manager to lead the foundation’s financial and administrative management. This person will be responsible for both the operational tasks of the administrative area and strategic financial analysis, proposing improvements, identifying efficiency opportunities, and supporting the management team in data-driven decision-making.

They will also actively participate in the development of funding proposals, contributing to the preparation of budgets and financial models for new fundraising opportunities.

Main responsibilities

1.Strategic financial management

  • Supervise and update the financial control system (Master Excel) with monthly forecasts and actuals.
  • Analyse budget variances and propose corrective measures.
  • Develop tools and proposals to improve financial efficiency and the foundation’s economic growth using tools such as SAGE, Xero or Salesforce.
  • Prepare quarterly management reports with explanatory notes, including charts and analysis, for the management, the board of trustees and the steering committee.
  • Collaborate with the Executive Director in preparing the annual budget and developing the annual financial plan.
  • Identify funding opportunities, cost optimisation strategies and pathways for economic sustainability.

 

2.Fundraising support

  • Participate in the preparation of budgets for funding proposals to foundations, public calls or strategic partners.
  • Provide financial analysis and projections as part of the design of new initiatives or projects.
  • Coordinate with the management team and involved partners on the financial information required for applications and reports.

 

3.Accounting and operational management

  • Daily monitoring of bank transactions and reconciliation.
  • Monthly coordination and filing of issued and received invoices, as well as their submission to CECOME.
  • Monitoring payments and income against the budget, including monthly adjustments.
  • Preparation of transfers and remittances (salaries, suppliers, agreements, etc.) and corresponding filing.
  • Preparation of the monthly cash flow.
  • Issuing donation certificates and thank-you letters to donors.
  • Coordination with the accountancy firm and/or law firm on accounting, tax and labour matters.
  • Supervise the annual accounts together with external advisors for formal submission.

 

4.General administration and operational support

  • Document management in SharePoint.
  • Support in HR processes (recruitment, onboarding, working hours registration, coordination with the occupational risk prevention company, etc.).
  • Management of volunteer applications and receipt of CVs.
  • Support in events organised by the foundation – ticket sales, payment coordination, etc.
  • Coordination with suppliers and purchases for the office and projects.
  • Ensure compliance with data protection and management of legal documentation.
  • Monitoring and recording opportunities and donations in Salesforce.

 

Required profile

Education and experience:

  • Degree in Finance, Accounting, Business Administration or similar.
  • Professional certification in accounting.
  • Minimum 3 years of experience in a similar role, ideally in non-profit organisations.
  • Proven experience in financial analysis, budgeting and reporting.
  • Experience in preparing budgets for funding proposals (desirable).
  • High level of English.

 

Technical skills:

  • Advanced Excel skills (essential).
  • Knowledge of management tools such as Salesforce, Xero, SAGE, SharePoint and Slack (desirable).
  • Ability to manage data from different systems and integrate it into financial models.
  • Familiarity with accounting and tax management in Spain.

 

Personal skills:

  • Rigour, attention to detail and analytical ability.
  • Autonomy and proactivity in proposing improvements.
  • Strong organisational and time management skills.
  • Ability to work as part of a team and excellent interpersonal communication.
  • Enjoy working in an entrepreneurial environment with a small, cohesive team.
  • Passion for environmental protection, particularly Menorca.

 

Interested candidates are kindly invited to send their CV and a motivation letter (maximum 2 pages) to contact@menorcapreservation.org by 14 September.