We’re hiring | Administrative Officer

  • Location: Menorca
  • Contract type: Permanent
  • Working hours: Part-time – 25 hours per week
  • Start date: November 2025
  • Salary: Competitive according to experience, between €950 and €1,250 gross per month
  • Reports to: Executive Director

 

Role summary

Menorca Preservation is seeking a proactive, organised and solutions-oriented Administrative Officer with experience in administrative management and coordination with accountancy, labour and legal advisory firms.

This role offers the opportunity to contribute to the internal operations of a foundation committed to protecting Menorca’s environment. The selected candidate will be responsible for general administrative duties, coordination with external advisors, and the management of accounting, treasury, HR, data protection, occupational risk prevention and documentation matters.

 

Main responsibilities

1) Administrative and accounting coordination

  • Daily monitoring of bank transactions and reconciliations.
  • Coordination with the accounting firm (invoicing, payments, donations) and labour advisors (contracts, payroll).
  • Monitoring of payments and income against the budget, including monthly adjustments.
  • Preparation of transfers and remittances (payroll, suppliers, agreements, etc.) and related filing.
  • Preparation of the monthly treasury report.
  • Issuance of donation certificates and thank-you letters to donors.
  • Coordination with advisors and/or law firms on accounting, tax and labour matters.
  • Updating the financial control system (Master Excel) with forecasts and actuals, as reported by the Executive Director, and identifying budget deviations.
  • Maintenance of the digital filing system (SharePoint).
  • Recording and monitoring opportunities and donations in Salesforce.
  • Coordination with suppliers and management of office and project purchases.

 

2) General administration and operational support

  • Document management in SharePoint.
  • Support in HR processes (recruitment, onboarding, time tracking, coordination with the occupational risk prevention company, etc.).
  • Management of volunteer applications and receipt of CVs.
  • Support with events organised by Menorca Preservation (ticket sales, payment coordination, etc.).
  • Management of correspondence, basic legal documentation and data protection.
  • Ensure compliance with data protection and document management requirements.

 

3) Operational support to the Executive Director

  • Assist the Executive Director in preparing the annual budget and financial plan.
  • Collaborate in preparing annual accounts together with external advisors for formal submission.
  • Actively participate in the foundation’s events, providing logistical and administrative support when needed.

 

4) Participation and overall objectives of Menorca Preservation

As a small organisation, Menorca Preservation values teamwork, collaboration, and mutual support among all team members. Therefore, in addition to the specific responsibilities of the role, each member is expected to actively contribute to achieving the foundation’s overall objectives and to take part in shared activities such as organising our annual fundraising gala and other awareness-raising events.

We are looking for people who are motivated, positive, have a good sense of humour, and are committed to our mission and purpose — ready to engage in a collaborative environment where every contribution counts.

Candidate profile

Education and experience

  • Qualification in Administration, Management, Accounting or similar (Vocational Training or Degree).
  • Minimum of 2 years’ experience in administrative, accounting or management support roles.
  • Previous experience working with external accountancy, labour or legal advisors.
  • Experience in the third sector or in small organisations will be an advantage.
  • High level of Catalan, Spanish and English.

 

Technical skills

  • Advanced Excel skills (data control, budgeting, financial tracking).
  • Familiarity with digital tools such as SharePoint, Google Drive or similar.
  • Basic knowledge of accounting management and HR processes in Spain.
  • Experience with systems such as Salesforce, Xero or Sage will be valued (not essential).

 

Personal competencies

  • Organised, meticulous and detail-oriented.
  • Ability to work independently and responsibly.
  • Proactive in solving day-to-day tasks and proposing improvements.
  • Strong teamwork skills and good interpersonal communication.
  • Enjoys working in an entrepreneurial environment within a small, cohesive team.
  • Passion for environmental protection, especially for Menorca.

 

What we offer

  • Be part of a local organisation making a real impact on the conservation of Menorca.
  • A dynamic, collaborative and purpose-driven work environment.
  • Flexible working hours and a good work-life balance.
  • Opportunity for professional growth in the field of sustainability.

 

Interested?

Please send your CV and a brief motivation letter to contact@menorcapreservation.org before 16 November 2025.